In this post, we’re going to look at how we can arrange a meeting and create a calendar event right from Gmail. We will look at how we can offer invitees a selection of dates and times, for them to then select. Workspace then sets up the calendar events.
How to offer dates & times for a meeting
Open a new email in Gmail and click on the calendar icon on the toolbar.
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You have two options:
- To select dates and times when you are free to offer to your invitees.
- Or create a calendar event and invite them to the event.
Here, we’re going to focus on offering some dates and times, so click on “Offer times that you’re free”.
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This will open the calendar sidebar where you will select some dates and times.
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Navigate to the date you want and click on the calendar and drag the block to make the slot you want to offer.
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Here, I’ve made two possible slots. Note, to delete one, just click on the “X”.
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At the bottom of the sidebar, you will see it’s created the blocks you want to offer. You can also add the blocks directly here. Then click “Next”.
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Enter the details of the meeting
Enter a title for the meeting.
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Enter the type of meeting it’ll be. By default, it’ll create a meeting with the option of joining via Meet.
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Then, click “Add to email”.
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This adds the options to the email body. Just type in a message and a subject line and send it to your invitees.
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Responding to the meeting options
They will receive the email and they just need to click on a time that suits them.
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You will be prompted to confirm the details. Here, you could change your name &/or email address. Then click “Confirm”.
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This confirms the event.
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Calendar events are then set up
This will creates the event in their main calendar.
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It automatically adds the Meet link and that they’ll be attending.
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You (as inviter) will also receive a confirmation email.
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Plus, it will add the event on your calendar too.
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This all starts from Gmail and connects to the calendars for you, making it quick and easy to arrange a meeting.
If anyone cancels, then this deletes the meeting and sends cancellation messages to all parties.
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It’s a nice simple way to quickly arrange a meeting.
Want quick tips? Check out my YouTube shorts here.
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